Abstract:

Information that should be preserved has to be trustworthy over time. To reach this, feasible state, a proactive approach is important. Which means that information have to be prepared for long-term preservation already in the creation phase. The preparations include management of the context of information. By linking documents to the processes where it has been created and changed an organization will have the ability to follow the document flows afterwards. Two qualitative empirical studies constitute the base of this paper. In the two studied document management systems; there were no links between documents and activities but there were links between documents and processes and documents and sub processes. If an organization implements links on activity level it will give preservation of context and future interpretation of organization documents.